To ensure that safe, responsive and enjoyable transportation services are provided for your field trip, a clear understanding of student, staff and driver responsibilities is essential. The following guidelines and procedures will help ensure that your transportation needs are satisfactorily met and support your educational objectives.
It is recommended that each school should have 3 people as designated Field Trip Requestors. Ideally, this would be the Bookkeeper, the Principals Secretary, and the Athletic Director. The Field Trip Requestors are the point of contact between the School and the Field Trips Department in Transportation. The Field Trip Requestors are also responsible for getting the paperwork (FIELD TRIP REQUEST FC-700-1908) approved by the School’s Principal and then the Assistant Superintendent for your schools grade level
- Adult Education (OTECH)-Jeffrey Arnott
- High School-Dr. Chundra Evens
- Middle Schooland K-8 Schools-Michael Allen
- Elementary School-Dr. Jane Respress
Note: Athletic Trips do NOT need approval from the Assistant Superintendent
Once the paperwork has been approved by the Assistant Superintendent, the Field Trip Requestor will then send the paperwork over to field trips. The paperwork can be send via interoffice mail or email. If you choose to send it via email, please use the following email, firstname.lastname@example.org. The Assistant Superintendents office does not submit the paperwork for the School.
The only form that needs to be sent to the Field Trip Department is the Field Trip Request Form. All the other documentation can stay in the Field Trip Requestors possession. If your school has opted to use a Charter Bus, we do not need any documentation sent to us.
Approved Field Trip Request forms must be submitted to Transportations Field Trip officeat least 10 school days prior to the field trip taking place. This will ensure that we can guarantee the trip. Anything less than 10 days will subject to approval on a case-by-case basis.
Athletics trips (Night) will use Bus Request for Athletic Events FC250-0394
ABOUT OUR BUSES
Each school bus can hold a certain about of passengers (students and adults). Typically the capacity is as follows:
- Adult Education/High School Students - 48 passengers per bus
- Middle School - 48 passengers per bus
- Elementary School - 48 passengers per bus
Note: All Pre-K students riding the bus for a field trip require the use of a Star Seat (a 5 point harness secured to the bus seat, similar to a 5 point harness car seat)
- ONLY 2 PASSENGERS ALLOWED PER SEAT
- PASSENGERS MUST WEAR A FACE COVERING
- PASSENGERS MUST USE HAND SANITIZER WHEN ENTERING THE BUS
Please calculate the number of buses accordingly (Note: the number of buses and drivers will always be the same).The Field Trip Department will not schedule buses in a manner that will cause overcrowding. If you have a student who uses a wheelchair and needs a bus with a wheelchair lift, please be sure to document this information on your Field Trip Request Form. The capacity of the buses with Wheelchair lifts are approximately 28 to 30 passengers and have space for a maximum of 3 wheelchairs. Please keep in mind the following safety features that the wheelchair is required to have in order for the wheelchair to go on the wheelchair lift:
- Must meet or exceed all State and Federal Transportation Requirements (not a folding wheelchair)
- Wheelchair must have a safety beltimbedded tosecuring the person to the wheelchair
If a student needs a safety vest or star seat (please check the students IEP or 811), indicate this item on the Field Trip Request.
Any field trip that has special equipment (wheelchair, safety vest, or star seat) will have an attendant on the bus. A teacher cannot act as an Attendant as per the Teamster Union Contract.
Our bus drivers do not load equipment onto the bus. If you have a cooler, instruments or any other type of equipment that needs to go on the trip as well,the Chaperones are responsible to load the items onto the bus. The driver will ensure that the equipment is secured to the bus. All items but be out of the aisle. If the equipment does not fit into a seat area, we cannot transport it.
All buses will be sent to the bus loop of your school, unless otherwise stated on the Field Trip Request Form.
Buses used for Field Trips are also used for the daily bus routes. Therefore, here are the bus availability times (NO EXCEPTIONS):
- Day Trips (trips that take place during the school day) - 9:30AM-1:30 PM (12:30 PM on Wednesday Early Days)
- Night (after the school day has completed) - 5:00 PM (4:00PM on Wednesday Early Days)
- If the bus is picking uppassengers from a destination in the evening, the earliest we can arrive for pick-up is 6:45 PM (in the Central Florida Area, Example-Disney, Universal, or Sea World)
Bus pick-up/ drop-offs are not available on Holidays, Non-School Days, and Weekends (Exception-multiple day trips)
COST OF THE BUS
Each driver and attendant have an hourly rate of $32.00 per hour. Each bus will have an extra 30 minute charge added for the driver for a pre-trip and post-trip of the bus as well as travel time. When completing your cost estimate, please be sure to keep this information in mind. The charge per mile is $1.75. The mileage typically start from the school and then back to the school. If the driver uses a route which requires a toll road, Transportation will be covering that cost.
If a field trip needs to be cancelled, please send an email to email@example.com. Any notification of cancellation received within 48 hoursprior to the trip will have a charge of 2 hours or 50% of the estimated field trip time.
Chaperones are in charge of the students while on the bus. Therefore, the Chaperones need to ensure that all students remain seated during the bus ride. All bus safety rules must be followed while on the school bus.
- No food and drinks (exception-water)
- Remain seated
- Keep body inside window
- Keep voices to a minimum
- Keep the aisle clear
The Chaperone will walk the bus with the driver at the end of the trip to ensure that no trash, sleeping passengers or bus damage were left behind.