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Information Services

Welcome to Information Services

 

The Information Services Department provides the technical programming support for several the district’s business-related applications and employs 27 full-time district-funded staff. 

 

The IBM iSeries computer is the main server used for running the Business & Fiscal Services applications using a software package called TERMS – Total Educational Resource Management System.

 

Our Student Information System (SIS) is a hosted web-based system called Focus.

 

We are responsible for the programming and administration of several other client/server and web-based applications which reside on servers maintained by the Information Technology Department. 

 

 

State Mandate

Survey data files reported to the Florida Department of Education

  1. Student surveys sent eight times per year (K-12)
  2. District funding from FL DOE is based on FTE calculations from the October and February surveys
  3. Student survey data also impacts school grades, class size, VAM, McKay scholarship, and more.
  4. Bonus FTE programs: Advanced Placement (AP), International Baccalaureate (IB), Industry-certified career or professional academy program
  5. Staff surveys sent four times per year
  6. Adult Education surveys called WDIS sent five time per year

 

Information Services
817 Bill Beck Boulevard
Kissimmee, FL 34744
Phone: 407-870-4042
Fax: 407-870-4063
Jonathan Kochan, Director

A headshot of Jonathan Kochan, smiling and wearing a pink shirt and tie.

Our Services | Finance & Business applications maintenance and customization

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    1. Integration with Payroll and Finance systems
    2. Leave Management, Requests, Approvals and Reports
    3. OPS Contracts Management
    4. Employee Paystubs, W2s and “About You” information
    5. Purchase Order Requisition Approvals
    6. Budget Amendment Approvals
    7. Budget Management for Administrators
    8. Work Order System Management
    9. Risk & Benefits Management

    1. Property Records (Fixed Assets)
    2. Warehouse (inventory control , shipping & receiving, ordering)
    3. Extract Finance information for eBuilde

    1. Payroll processing
    2. KRONOS timekeeping interface
    3. Reports and custom data requests

    1. Printing reports and queries
    2. Processing and printing payroll
    3. Accounts Payable checks
    4. W2’s
    5. 1099’s
    6. Data exports/imports e.g. direct deposit, positive pay, check reconciliation
    7. User profile management
    8. Tape backups
    9. Disaster Recovery Plan and testing with Brevard County
    10. IT audits support

    1. Developed in conjunction with the Research, Evaluation & Accountability department.
    2. District-wide access for teachers, administrators, support staff
    3. Student data
    4. Employee data
    5. School Improvement plans
    6. Ad hoc department reports
    7. Subscription services available

    1. Payroll processing
    2. KRONOS timekeeping interface
    3. Reports and custom data requests

    1. Support and training for users on our SIS - FOCUS
    2. User account management
    3. Integration with external systems
    4. Demographics, address & contact data
    5. Scheduling and pre-scheduling
    6. Health data
    7. Enrollment
    8. Registration
    9. Attendance
    10. Grade book
    11. Discipline
    12. Test scores
    13. Title I and SES
    14. Transportation
    15. Virtual School support
    16. Survey pre-verification meetings, reporting, edits and corrections
    17. Support for the processing and printing of report cards
    18. Transcript processing – Using FASTER – Florida Automated System for Transferring Educational Records – we send and receive student transcripts to and from other Florida schools. This includes Bright Futures and “Talented 20” data transmissions.
    19. Workforce Development Information System (WDIS) – adult education and vocational programs
    20. Online ESE system serving the ESE Department and all ESE Students (this system is being phased out and being replaced by the State’s PEER System)
    21. Training support staff and administration on use of FOCUS
    22. Technical support for TECO on FOCUS' Career & Technical Education system (POS, Internal Accounts, 1098, etc.)

    1. Edulog support (bus route management)
    2. Contact tracker online system (our own system)
    3. Transportation Employee Information System (our own system)
    4. School Bus AVL System (GPS on school buses)
    5. General PC & printer tech support
    6. Versatran’s Fleet Vision System support (fleet maintenance program)
    7. Digital Sign-in Application
    8. Contact Tracking System

    1. SharePoint support and Intranet Services for document sharing and communication
    2. Case Management System
    3. Progress Monitoring Plan System
    4. 21 Century/Spirit Program Attendance & Reporting
    5. Online Exit Interview system
    6. HR queries
    7. Finance queries
    8. Documents Database (for publishing invoice and PO information)